Grants Administrator

VOICE is a cutting-edge, for impact-non-profit, that is revolutionizing the conflict, crisis, and peace building landscape by harnessing the power of women and girls and the organizations they lead.

September 22, 2022

The Mission - The mission of the Grants Administrator is to coordinate the granting initiatives that support VOICE’s movement building and movement support work across multiple countries including Bangladesh, Colombia, Hungary, Pakistan, Poland, Moldova, Romania, Slovakia, Ukraine and beyond. The Grants Administrator will be responsible for organizing, monitoring, and reporting on grantmaking processes and systems around a portfolio of grants designed to support activists, women’s rights / women-led organizations and associations (registered and unregistered). They will support the Resource Mobilization Lead on developing and implementing the overall grant making process and system centering feminist resource movement principals at its core. This person will ensure we are tracking key data points to help us effectively track and tell our story of impact – supporting the case for how and why unrestricted funding to women and girl led movements is critical.

The Grants Administrator will keep track of and ensure ease of access to VOICE contractual grant requirements to our donors. They will work closely with VOICE’s CFO to document and communicate contractual agreements that VOICE has in relation to how and where money can be sent and spent. They will also track committed giving in relation to overall available funds. As needed, the Grants Administrator will support associated donor reporting requirements in relation to the VOICE grant portfolio.

The Grants Administrator will report to the Resource Mobilization Lead.

Responsibilities / Essential Job Functions

  • Administer a portfolio of grants covering several VOICE program countries and/or programs.
  • Support the team to complete and organize the necessary reporting documents in a timely, secure, and
    organized way. Update databases accordingly.
  • Track the status of grants to partners using existing system and communicate clearly with team about status updates – both internally and externally.
  • Develop deep familiarity with compliance regulations and key organizational and donor priorities to support grant-making decision making and resource allocation.
  • Monitor and organize all associated paperwork and documentation connected with grant-funded programs. Ensure consistent, reproducible data is collected from all partners, stored effectively and safely, translated into clear reporting to funders and other stakeholders.
  • Support with maintaining records of all payments and receivables. Support the Resource Mobilization Lead and Regional Movement Support Lead to prepare monthly records for all grant related activities.
  • Support the Resource Mobilization Lead to liaise with VOICE Country and Regional teams to monitor grant project progress through review of grantee financial and progress reporting, regular communication.
  • Support Finance Director in tracking grant related budget and spending, as well as the job of invoicing, accounting, reporting, and other administrative functions to ensure successful execution of grant process.
  • Work with Country Teams to support grant partners with completing reporting forms as supportive
  • Support Resource Mobilization Lead to work with Country Teams and Regional Team to identify and resolve contextual challenges to grantmaking, problem-solving for how to most efficiently deliver funding with minimal burden to grantees.

  • Support Resource Mobilization Lead and Regional Movement Support Leads to support VOICE partners in building their capacity to manage international funding, providing guidance on best practices, informed by their local context and reality.


  • 2+ years of applicable grant administration OR contracts related experience, required
  • Bachelor’s degree preferred, but not required
  • Excellent communication – written and verbal – in English; additional language fluencies in at least one of the following highly preferred: Arabic, Bangla, Dari, Hungarian, Polish, Romani, Romanian, Slovakian, Spanish,
    Ukrainian, Urdu (additional language fluencies welcome)
  • Proven track record in system maintenance and database management
  • Background in non-professionalized organizing spaces – especially feminist & gender justice spaces – highly
  • At least 1 year of experience working as part of remote, global team managing the relationships & time
    differences that come with this

Desired Competencies

  • Highly Organized
  • An interest in systems design & development
  • Independent worker
  • An understanding of the feminist philanthropic landscape & participative funding trends and practice
  • Flexible and adaptable
  • A deep sense of curiosity
  • Interested and capable of taking an idea forward from conception to implementation

This position will be posted until filled.